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​Brant County Board of Health

Wednesday, February 21, 2018, 9:30 a.m., Boardroom


  • Mr. Greg Anderson, Chair
  • Ms. Helen Mulligan, Vice-Chair
  • Councillor Robert Chambers
  • Councillor Larry Kings
  • Ms. Janice Mills
  • Dr. J. Tober
  • Ms. L. Johnson (recorder)


  • Councillor Willem Bouma
  • Councillor David Neumann
  • Councillor John Sless
  • Ms. Ruby Toor (LOA)

Also Present:

  • Ms. Kathy Kirby, Director, Corporate Services
  • Mr. Jeff Kowal, Manager, Environmental Health & Emergency Preparedness

1. Call to Order

Chair Anderson called the meeting to order at 9:29 am. Dr. Lock was not in attendance as the City had opened their Emergency Operations Centre due to the flooding of the Grand River.

2. Conflict of Interest

Board members were reminded to declare a conflict of interest, if one so arises, at the time the item is discussed.

3. In-Camera Meeting

Moved by: Councillor Kings
Seconded by: Ms. Mulligan

“That the meeting move to In-Camera at 9:30 am regarding personal matters.” The regular Board of Health meeting resumed at 10:08 am.

4. Additions to Agenda

8.2a Grand River Flooding Report (Mr. Kowal)

5. Approval of Minutes

5.1 Brant County Board of Health Minutes, January 17, 2018

Moved by: Ms. Mills
Seconded by: Councillor Chambers
“That the Brant County Board of Health Minutes, dated January 17, 2018, be approved as presented.” Carried.

Ms. Kirby joined the meeting at 10:11 am.

6. Financial Report

6.1 East-End Elevator Modernization Report Ms. Kirby presented the East-End Elevator Modernization Report, dated February 21, 2018, as distributed with the agenda. Three quotes came in from consultants to facilitate the RFP process for the elevator work. National Elevator was not the lowest quote but has good references for local work. Ms. Kirby advised that the Health Unit is bound by the service agreement with Otis Elevator for the next 3 years. Otis will do service on any elevator; it doesn’t have to be their own product. The Health Unit will move forward with National Elevator to coordinate the competitive bid process.

Moved by: Ms. Mills
Seconded by: Ms. Mulligan
“That the Board of Health receive the East-End Elevator Modernization Report”. Carried.
Ms. Kirby left the meeting at 10:13 and Mr. Kowal joined the meeting at 10:14 am.

7. Business Arising from Previous Minutes

7.1 Report from the Chair

No report.

7.2 Report from the Medical Officer of Health Members received the Medical Officer of Health’s Report, dated February 21, 2018, as distributed with the agenda. The report included information on local institutional outbreaks, a general influenza update, and national influenza activity to week 4 of 2018.

7.3 Report from the Executive Director Dr. Tober presented the Executive Director’s Report, dated February 21, 2018, as distributed in the package. Dr. Tober reported on the second installment of Protocols received on February 5, to support the new Ontario Public Health Standards. There are still a number of Protocols that have not been provided for 2018 program activities.

7.4 Food Safety Disclosure Report No report.

7.5 Ministry of Health Audit of Brant County Health Unit Update Dr. Tober reported that the Ministry of Health auditors continue on-site 3 to 4 days per week. No timelines have been offered for completion of the audit. No interview dates with Board of Health Members have been requested yet.

Moved by: Councillor Chambers
Seconded by: Councillor Kings
“That the Board of Health accepted Reports 7.1 through 7.5 as presented.” Carried.

8. New Business

8.1 Food Safety Program Report Mr. Kowal presented the Food Safety Program Report, dated February 21, 2018, as distributed with the agenda. Mr. Kowal’s report highlighted 2017 statistics. Inspection compliance for high-, medium- and low-risk food premises were 91.1%, 92.4% and 89.4%, respectively. Safe Food Handlers’ certificates were awarded to 738 people including some secondary school students in conjunction with their school curriculum. There were 33 investigations of suspected food poisoning. Six Food Safety enforcement tickets were issued and resulted in convictions. Under the Healthy Menu Choices Act, 81% of food premise locations were inspected.

Mr. Kowal responded to questions from Members: Public Health Inspectors must check the internal and external menus of franchises with 10 or more locations. Inspectors already inspect food trucks under the Ontario Food Premises Regulation.

8.2 Safe Water Program Report
Mr. Kowal presented the Safe Water Program Report, dated February 21, 2018, as distributed with the agenda. The report highlighted 2017 activities: 3 boil water advisories issued, 1818 bacteriological water test bottles distributed to the public; 34 small drinking water systems re-inspected, and all class A and B public swimming pools inspected. Pop-up water test sites were held in St. George, Scotland and Burford to encourage residents to have their well water tested regularly.

8.2a Grand River Flooding Report

Mr. Kowal provided Members with an update on the Grand River flooding event. At 7:30 am, the City opened the Emergency Operations Centre (EOC). Dr. Lock received notification and attended at EOC. The Water Treatment Plant closed the river intake at 2:00 am. There is sufficient water in the City reservoir for a period of time, especially if consumption is reduced. City staff continue to monitor the Water Treatment Plant output in relation to river height. The Health Unit Management Team met at 8:45 am, where Mr. Kowal relayed information received from Dr. Lock at the EOC. Flood waters breached a berm in Eagle Place. Evacuation of several neighbourhoods is underway. Woodman Community Centre and Assumption College will become evacuation centres. The Health Unit’s emergency trailer of supplies has been moved to Woodman on standby. At 10:00 am, the City invoked their Emergency Response Plan. Flood waters are expected to peak mid-afternoon today; however, subsequent ice jams may cause flooding past mid-afternoon. The Grand River Conservation Authority is monitoring flood levels. City staff, Salvation Army and Red Cross staff are all activated. The Lorne Bridge and Veterans’ Parkway Bridge are now closed. The Health Unit has dispatched Public Health Inspectors and Public Health Nurses to Woodman Community Centre, and the Communications Manager will attend at the EOC.

Mr. Kowal left the meeting at 10:30 am.

Moved by: Ms. Mills
Seconded by: Councillor Chambers
“That the Board of Health accept Reports 8.1, 8.2 and 8.2a as presented.” Carried.

8.3 Annual Service Plan 2018 Report

Dr. Tober presented the Annual Service Plan and Budget Report, dated February 21, 2018, as distributed with the package. Dr. Tober introduced Members to the Ministry of Health’s template for the 2018 Annual Service Plan (ASP) and Budget Submission. The ASP is a complex Excel spreadsheet that integrates and cross-links the requirements of the new Ontario Public Health Standards and accompanying Protocols, although some Protocols have not yet been released by the Ministry. Dr. Tober lead Members through individual program tabs and content for objectives, indicators, and planning activities. Staffing allocations, revenue sources and expenditures for each program are part of the Plan. Programs not funded by the Ministry of Health and Long-Term Care are not excluded, eg, Healthy Babies, Healthy Children Program, and Canada Prenatal Nutrition Program. One-time funding for additional Needle Exchange Program supplies, and to pay for a Public Health Inspector practicum, has been requested. The Ministry will not accept requests for additional base funding. The new School Health—Vision program must be implemented with existing funds and without the direction of a Protocol. The Ministry recognizes that 2018 will be a year of transition to the Annual Service Plan format.

Moved by: Councillor Chambers
Seconded by: Councillor Kings

“That the Brant County Board of Health approve the 2018 Annual Service Plan and Budget Submission as presented.” Carried.

9. Correspondence (Board members may request a copy of items that are not attached from Board of Health Secretary)

9.1 Correspondence received from Ministry of Health, dated January 24, 2018, re additional base and one-time funding for the needle Exchange Program.

9.2 Correspondence received from Northwestern Health Unit, dated January 5, 2018, re Income Security: Roadmap for Change report.

9.3 Correspondence received from Middlesex-London Health Unit, dated February 1, 2018, re Nutritious Food Basket.

Moved by: Ms. Mills
Seconded by: Ms. Mulligan
“That the correspondence be received as presented.” Carried.

10. Questions/Announcements

11. Future Agenda Items

12. Next Meeting Date

Wednesday, March 21, 2018, 9:30 am.
Board of Health Finance & Audit Committee Meeting on March 21, 2018, at 8:30 am.

14. Adjournment

The meeting was adjourned at 10:43 am.